Vendor Invoice Data Entry Specialist

Job Description

Job Description:
• Enter vendor invoices into the accounting/AP system with a high level of accuracy
• Match invoices to purchase orders, receiving documents, and contracts
• Verify quantities, prices, terms, tax, and freight charges before posting
• Code invoices to the correct general ledger accounts and cost centers
• Flag and help resolve discrepancies or missing documentation
• Route invoices for approval according to company policies
• Maintain organized digital records of invoices and supporting documents
• Assist with AP aging reviews and statement reconciliation as needed
• Support month-end and year-end closing tasks with timely data entry
• Respond to internal questions about invoice status and coding

Requirements:
• High school diploma or equivalent required
• 1–2 years of experience in data entry, accounts payable, or related clerical role
• Basic understanding of accounts payable processes
• Experience with accounting software or ERP systems preferred
• Strong attention to detail and numerical accuracy.

Benefits:
• Paid time off and paid holidays
• Health, dental, and vision insurance options
• 401(k) or retirement plan with company contribution
• Training on company systems and AP processes