Part-Time Operations Assistant for Marketing Agency

Job Description

Job Description:

We are a full-service marketing agency looking for a highly organized and proactive Operations Assistant to support our day-to-day operations. This role will begin as a part-time position with the potential to become full-time based on performance. The ideal candidate will be comfortable managing administrative tasks, client communications, project coordination, and marketing support.

Key Responsibilities:

Administrative Tasks:
• Manage emails and respond to inquiries.
• Schedule meetings, calls, and appointments.
• Organize and maintain files in Google Drive and Dropbox.
• Create and manage to-do lists and calendars.
• Prepare reports or presentations for client meetings.
• Handle client onboarding and offboarding processes.
• Coordinate with vendors and suppliers for marketing materials.
• Book travel arrangements for events and conferences.

Client Communication & Management:
• Follow up with clients on project updates, feedback, and approvals.
• Prepare and send proposals or contracts.
• Manage client accounts and maintain relationships.
• Send reminders for upcoming deadlines or meetings.
• Manage CRM systems (HubSpot) and update client data.
• Collect testimonials or reviews from clients after project completion.

Project Management:
• Track project timelines and deadlines.
• Assign tasks to team members and follow up on progress.
• Create and update project briefs.
• Manage task boards in Asana to ensure projects stay on track.
• Coordinate between clients and design/content teams.

Marketing Support:
• Assist with social media scheduling and content posting.
• Research industry trends, competitors, and target audiences.
• Create email marketing campaigns or newsletters.
• Manage Google My Business listings and reviews.
• Update website content (blog posts, landing pages).
• Assist with SEO tasks (keyword research, metadata updates).
• Monitor analytics for websites and social media channels.

Content Creation & Editing:
• Write or edit copy for emails, newsletters, blogs, or social media.
• Proofread content before publishing or sending to clients.
• Source and organize images for projects.
• Prepare visual presentations for pitches or client reports.
• Assist with minor graphic design tasks in Canva and Adobe Creative Cloud.

Skills & Requirements:
• Experience with Google Workspace (Gmail, Drive, Docs, Sheets, etc.).
• Proficiency in Asana for project management.
• Familiarity with Adobe Creative Cloud (Photoshop, Illustrator, etc.).
• Experience using HubSpot for CRM and marketing tasks.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and problem-solving abilities.

Compensation:
• Competitive hourly rate, with a minimum of 20 hours per week.
• Opportunity to move into a full-time role based on performance.

How to Apply:

Please submit your resume, cover letter, and any relevant work examples (e.g., project management experience, marketing campaigns). We look forward to hearing from you!

Job Types: Part-time, Contract

Pay: From $20.00 per hour

Expected hours: 20 per week

Schedule:
• Choose your own hours

Work Location: Remote