Part-Time City Administrative Assistant – Public Works (Barstow)

Filled
February 10, 2026
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Job Description

Position Summary

The Part-Time City Administrative Assistant provides technical and specialized administrative support to the Public Works Department. Working as part of a collaborative team, the incumbent assists with departmental coordination, public interaction, recordkeeping, budgeting support, and project administration.

Work is performed under general supervision. The Public Works Director establishes objectives, priorities, and deadlines, and provides guidance on complex or unusual situations. The incumbent independently plans and carries out assignments in accordance with established policies, procedures, and accepted practices. Performance is evaluated based on technical accuracy, organization, and compliance with city standards.

Essential Job Functions

Duties may include, but are not limited to, the following:

Administrative & Department Support

  • Provide confidential administrative assistance to the Public Works Director
  • Perform technical and clerical duties including maintaining databases, spreadsheets, and departmental records
  • Prepare correspondence, reports, meeting agendas, and meeting minutes
  • Schedule meetings and provide administrative support as assigned

Public & Interdepartmental Coordination

  • Serve as the primary point of contact for public inquiries related to Public Works
  • Receive, route, process, and follow up on citizen requests and complaints
  • Resolve routine inquiries and elevate complex or unusual issues as appropriate
  • Coordinate with the City Clerk’s Office on records management and public records requests

Communication & Outreach

  • Utilize the city website, social media platforms, and other communication tools to share information with the public
  • Assist with planning and execution of Public Works community events, including project grand openings

Financial, Project & Program Support

  • Assist with preparation and monitoring of the department’s annual operating budget
  • Create, track, and maintain work orders and cost-tracking documentation
  • Assist with grant applications and monitor compliance with grant requirements
  • Support capital project coordination, including:
    • Bidding and contracting processes
    • Documentation and submittal tracking
    • Project inspection scheduling
    • Meeting coordination and recordkeeping

Permits & Compliance

  • Review and issue Right-of-Way permits
  • Maintain the Small Works Roster, including:
    • Advertising and applicant registration
    • Reviewing and renewing applicants
    • Supporting bid processes and contract award recommendations

Emergency Support

  • Report to City Hall during emergencies or Emergency Operations Center (EOC) activation to assist with Public Works response and coordination

Minimum Qualifications

Education

  • Two (2) years of college-level coursework or training in:
    • Public or Business Administration
    • Project Management
    • Office Management
    • Administrative Assistance/Secretarial Studies
    • Or a related field

Experience

  • Two (2) years of increasingly responsible administrative experience, including:
    • Financial recordkeeping
    • Public contact and/or records management
    • At least one (1) year providing administrative support to a department director or manager

OR

  • Any combination of education and experience that demonstrates the knowledge, skills, and abilities required to perform the job

Knowledge, Skills & Abilities

  • Proficiency in modern office practices, procedures, and equipment
  • Experience with computers and software including word processing, spreadsheets, and web-based systems
  • Strong telephone etiquette and ability to respond to diverse inquiries
  • Effective interpersonal skills demonstrating tact, patience, and courtesy
  • Ability to follow oral and written instructions accurately
  • Ability to compile, organize, and summarize complex information independently
  • Skill in maintaining complex filing systems, records, and reports
  • Strong written and verbal communication skills

Additional Requirements

  • Valid State of Washington Driver’s License with an acceptable driving record
  • Successful completion of a position-relevant background check

Preferred Qualifications

  • Bachelor’s degree in Business Administration, Public Administration, or a related field
  • Notary Public license
  • Multilingual abilities

Benefits

  • Competitive benefits package (details provided upon eligibility)