Human Resources Specialist, U.S East

Job Description

Position: Human Resources Specialist, U.S. – East

About KIND

Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety.

Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector;

and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children.
Position Summary

KIND seeks a Human Resources (HR) Specialist – East with a strong focus on recruitment, ATS administration, employee relations, talent management and support to global payroll process. This role is key in ensuring efficient and compliant HR operations across the employee lifecycle — from talent acquisition, employee experience initiatives, talent management processes, and employee relations case handling, to global payroll support and EOR support — while contributing to an inclusive and responsive employee experience.

The ideal candidate is detail-oriented, organized, and collaborative, with experience supporting recruitment and HR processes in an international environment.

This position is based remotely from the east coast region of the U.S., supporting teams across Europe and the Americas.

This position is contingent upon continued funding.
Essential Functions
• Recruitment & Talent Acquisition
• Coordinates recruitment logistics including job postings, applicant screening, and interview scheduling.
• Maintains Talent Acquisition inbox daily, by responding to recruitment-related inquiries and forwarding requests, as necessary.
• Maintains the Applicant Tracking System (ATS), Lever, ensuring candidate records are complete and up to date.
• Supports hiring managers throughout the recruitment process and contribute to a positive candidate experience.
• Prepares recruitment reports and dashboards as needed.
• Handles recruitment and supports HRBP America and HRBP Europe with the hiring needs.
• Point of contact with hiring agencies, freelance providing agencies.
• Administrative Support
• Organizes, maintains and updates employee files; ensures files are maintained according to applicable legal and organizational standards.
• Researches effectiveness of HR programs and proposes improvements to policies, programs and procedures to ensure higher effectiveness and operations.
• Works together with Human Resources Business Partner (HRBP) Europe to guarantee Compensation & Benefits harmony for Europe.
• Maintains and provides accurate information for employee file audits, as necessary.
• Provides assistance to HR team, as needed.
• Creates and maintains internal reports.
• Supports employee relations during employee’s lifecycle process.
• Provides support for all HR functions based on need and any other duties as assigned.
• Employee Relations
• Supports employee relations issues, conducts initial investigations and supports issue resolution in line with KIND’s policies.
• Provides guidance to managers and staff on performance, conduct, and conflict resolution matters.
• Supports HRBPs in ER case management including documentation, tracking, and follow-up actions.
• Ensures employee relations processes align with local labor laws and KIND’s values, escalating complex matters as needed.
• Partners with internal stakeholders to promote a positive and inclusive workplace culture.
• Employee Experience
• Collaborates with the HRBP and Communications teams to enhance KIND’s employee experience across internal and external channels.
• Assists in developing content and messaging for job postings, career pages, and recruitment campaigns.
• Represent KIND’s values and culture in all candidate and new hire communications.
• Contributes to wellness, and engagement initiatives that strengthen organizational culture and visibility.
• Secures and…